ARTICLE I – Name
The name of this organization shall be the American Advertising Federation Chattanooga.
ARTICLE II – Objectives
The objectives of the club are to unify the advertising and public relations personnel of the community into a cooperative group; to provide a social medium for the exchange of professional interests; to promote legitimate and truthful advertising, better merchandising and marketing methods and to stimulate advertising achievement, both creative and mechanical.
In furtherance of these objectives, the Federation welcomes applications for membership from all qualified persons, without regard to race, color, religion, national origin, sex, or political beliefs.
ARTICLE III – Membership
Membership shall be of five classes: Regular, Corporate, Additional Corporate,
Student/Faculty and Non-Profit.
Section 1. Regular Members – Persons of good standing engaged in the creating of advertising, the buying and selling of advertising, the field of communications, and engaged in the field of public relations shall be eligible for Regular Membership.
Section 2. Corporate Members – A company engaged in the buying or selling of advertising and/or engaged in the public relations or communications field shall be eligible for Corporate Membership, thereby making three or more of its employees eligible for membership.
Section 3. Additional Corporate Members – Persons in good standing and employed by a Corporate Member who choose to join individually if not designated as one of the three corporate members.
Section 4. Student/Faculty Members – Persons pursuing a program of study, or employed in academic instruction, in advertising, public relations, communications, or related fields, shall be eligible for Student/Faculty Membership.
Section 5. Non-Profit Members – Those individuals who are members of any organization whose status is defined as non-profit are eligible for special membership rates. Non-Profit Corporate Memberships, Non-Profit Corporate Additional Memberships, and Non-Profit Regular Individual Memberships are available.
ARTICLE IV – Finance
Section 1. Annual dues for each class of membership shall be an amount determined by the Board of Directors to accommodate the AAF and AAF District 7 dues for members of an affiliate federation and shall be ratified by the AAFC membership. Dues structure shall be as follows:
a) Regular Membership – $150.00 a year.
b) Corporate Membership – $400.00 a year.
c) Additional Corporate Membership – $50.00 a year.
d) Student/Faculty Membership – $25.00 a year.
e) Non-Profit Corporate Membership – $200.00 a year.
f) Additional Non-Profit Corporate Membership -_ $50.00 a year.
g) Non Profit Regular Membership – $75.00 a year.
Section 2. Membership dues shall be paid annually, in advance, at the beginning of each calendar year.
Section 3. Membership dues of newly elected members shall he paid, in advance, at $12.50 per month for the remaining months of the calendar year for Regular Membership, $33.34 for Corporate Membership, $4.17 for Additional Corporate Membership, $2.09 for Student/Faculty, Membership, $16.66 for Non Profit Corporate Membership, $4.17 for Additional Non Profit Corporate Membership and $6.25 for Regular Non Profit Membership.
Section 4. Members will be notified 30 days before their dues become payable. If a member has not paid his or her dues 60 days after they become payable, membership shall be automatically forfeited.
Section 5. Should a person holding Regular Membership find it necessary to resign because of relocation, he or she will be refunded on the pro-rated basis described in Section 3 above if the refund is requested in writing.
Section 6. Only members whose dues are paid may hold office or vote
Section 7. Voting – if quorum is not achieved at a Board meeting or general meeting of the membership, the President or Co-President may institute an electronic form of voting following that meeting to proceed with decision towards the requested change and/or addition. In the case of an electronic vote, all Board members (for a Board vote), or all paid membership must receive notification of the electronic vote and 5 business days to vote.
ARTICLE V – Officers
Section 1. The elective officers of the Federation shall be:
a) The President, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of President, the First Vice President shall succeed to the office of President until the next regular election.
b) The First Vice President, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of First Vice President, the Second Vice President shall succeed to the office of First Vice President until the next regular election.
c) The Second Vice President, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of Second Vice President, the Board of Directors shall choose a successor to fill the unexpired term.
d) The Secretary, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of Secretary, the President shall appoint an Acting Secretary, subject to approval of a majority of the Board of Directors, who shall serve until the next regular election.
e) The Treasurer shall assist the Board of Directors in all matters pertaining to the finances of the Federation; assist the Co-Presidents as needed in presenting a statement of the Federation’s financial condition at each regular meeting of the Board; assisting the Co-Presidents in the collection all sums due from all sources including help at the regular monthly meeting; and verify the payment of all bills by the Co-Presidents on order of the Board of Directors.
f) The Historian, who shall serve for a period of one year and until a successor is elected and qualified. In the event of a vacancy in the office of Historian, the President shall appoint an Acting Historian subject to approval of a majority of the Board of Directors, who shall serve until the next regular election.
g) Ten Directors, four of who shall serve for a period of one year, a Director-At-Large and three-year directors who shall serve for a term of 3 years. Three-year director positions shall be advisory in nature and shall be filled, when possible, by former Presidents of the Federation or former AAF District 7 officers that are current members. In an event of the inability of any elected Director to serve, the President or Co-Presidents shall appoint a successor, subject to approval of a majority of the Board of Directors. The new Director shall serve until the expiration of his or her predecessor’s term or until the next annual election, whichever comes first.
Section 2. The Board of Directors shall consist of twelve or more members constituted as follows: the President, the First Vice President, the Second Vice President, the Secretary, the Treasurer, the Historian, and the ten elected Directors outlined in Section 1, Paragraph g. Any member who is an officer or former officer of the AAF District 7 or of the AAF National shall automatically be a member of the Board during his or her term of office with either the district or American Advertising Federation.
Section 3. Any elected officer or director that misses more than 3 unexcused, regularly scheduled board meetings will forfeit their board seat.
Section 4. Board approval is required for any officer or director to incur an expenditure that exceeds $100 that is not a part of a pre-approved budget.
ARTICLE VI – Duties of Officers
Section 1. The President, or Co-President (if there is a need to have multiple in a fiscal year) shall preside at all meetings of the Federation and the Board of Directors; appoint all committees, and perform the other duties usual and appertaining to the office. He or she shall be an The President, or his or her appointed representative, shall attend every board meeting of AAF District 7.
Section 2. In the absence of the President or a Co-President, the First Vice President shall perform the duties of the President as outlined in Section 1. In the absence of the First Vice President, the Second Vice President shall perform these duties.
Section 3. The Treasurer shall assist the Board of Directors in all matters pertaining to the finances of the Federation; assist the Co-Presidents as needed in presenting a statement of the Federation’s financial condition at each regular meeting of the Board; assisting the Co-Presidents in the collection of all sums due from all sources including help at the regular monthly meeting; and
verify the payment of all bills by the Co-Presidents on order of the Board of Directors. The Board of Directors can manage a detailed job description of these duties. If this position is paid, the Treasurer relinquishes Board voting rights.
Section 4. The Secretary shall keep all records of the Federation; be responsible for seeing that committee chairpersons give proper notification of all meetings; make necessary reports to the Board; and perform such other duties as the Board of Directors may direct. The Board of Directors can manage a detailed job description of these duties. If this position is paid, the Secretary relinquishes Board voting rights.
Section 5. All written contracts and obligations of the Federation and checks drawn on Federation funds shall be signed by any two of the following: the President, or one Co-President and Treasurer.
Section 6. The Board of Directors shall pass upon all matters pertaining to the executive operation of the Federation; pass upon the eligibility of applicants for membership; hear all grievances; audit all accounts; approve all contracts; and make recommendations to the Federation on matters of policy.
ARTICLE VII – Election of Officers and Board of Directors
Section 1. The nominating committee shall consist of the two past presidents and nine members to be elected by the general membership at the April meeting.
Section 2. Elections shall be held at the May meeting and new officers and the Board of Directors shall be installed at the June meeting.
a) Additional nominations can be made from the floor after the nominating committee has reported.
b) A majority of those present at the May meeting shall be necessary to elect an officer or Board member.
ARTICLE VIII – Committees
Section 1. Immediately following his or her election, the President shall appoint the following standing committees and such other committees as he or she deems necessary for the effective functioning of the Federation.
Membership – To secure new members and involve them in the Federation.
Program – To arrange all programs and provide speakers.
Publicity – To properly publicize the Federation to the community.
Communications – To further communications between members including
Maintaining AAF of Chattanooga Website
Other Committees: – As deemed necessary by the Board of Directors for that term of office.
ARTICLE IX – Compensation
Section 1. With the exception of the Treasurer and Secretary Board positions, no Board member shall receive any salary or compensation for his or her elective duties.
Section 2. The Board of Directors may employ, upon approval of the membership, an Executive Director, at a salary determined by the Board.
ARTICLE X – Meetings
Section 1. The regular meetings of the general membership shall be held the third Wednesday of each month. The regular meetings of the Board of Directors shall be held the first Thursday of each month. Special meetings with other organizations and social events may be held at other times, upon approval of the Board of Directors. The President or Co- President may call special meetings of the Board when he or she deems it necessary.
Section 2. Notice of meetings shall be sent out no later than one week before the date of the meeting.
Section 3. Seven members of the Board, including at least one officer, shall constitute a quorum.
ARTICLE XI – Amendments
This constitution may be altered, amended or replaced by the majority of the general membership present at a regular meeting, providing that prior written notice of the proposed changes has been furnished to the membership seven days prior to the meeting.